Are you planning to host a major employee meeting or conference via Zoom? The key to a successful outcome is to plan out every last detail well in advance. This will give you the leverage you need to make sure that the meeting goes smoothly. Now is the time for you to take things to the next level.
Make Sure You Have Expert IT Representation
Using Zoom is easy enough to figure out. There will be a bit of a learning curve to become an expert. However, once you know how the basic features work, you can pretty much call yourself an accomplished Zoom user. But there is still one thing that you will need to keep in mind to ensure your meeting goes smooth.
This factor will be the mandatory presence of expert-level IT support for all of your present and future webcast meetings. You need to be absolutely sure that all of the necessary support is in place should a glitch occur when you least expect it. This will save you a lot of effort, time, and trouble in the future.
Use the White Board for Illustration
Do you have a specific set of points that you want to make? If you want to get them understood and absorbed even faster, use the White Board function. This is a feature that allows you to literally place your thoughts on screen. A picture is worth a thousand words and a graphic is an even more effective communicator.
Using the White Board function on Zoom is a very simple exercise. All you will need to do is click the “Share” button. A menu will then pop up from which you can select “White Board.” This creates a display you can list all of your points on. The display can also be saved for later reference by all participants.
The White Board is a great feature to use because it allows you to quickly outline in writing the particular purpose of your meeting. All of the points you wish to make can be quickly and very clearly summarized. Your guests can save the display to serve as a prompter of the purpose of the meeting they were at.
Canvas Opinions Using the Zoom Polling Function
If you really want to get a feel for what your conference participants think on certain issues, you can organize a Zoom poll. This feature may not be available on all systems. To check for it, sign in to your web client. You can then click the switch to enable polling in your user sections. You will then gain the freedom to create polls.
You can launch your polls during the meeting. They can be kept completely open or totally anonymous. The responses that you get from these polls can be very useful when it comes to creating a report that you can later download. The info that is collected can also inform you as to how to proceed in the future.
Use Registration to Manage Your Guest List
You can also make use of the Zoom registration feature in order to manage your guest list. If you want to keep certain guests separate from others, you can keep them in a waiting room. This way, they can safely wait their turn while others before them speak. When they leave, pull the others out of waiting.
Click on the registration option to get started. This sends a special link to the people that you invite. They have to give you their name and email address. If they choose to do so, they will get an email that gives them the address and password for the meeting.
This feature helps you keep track of who to invite. It also helps you organize your meeting in a more efficient manner.
Zoom Conferencing is the Way to Go
There are plenty of options that you can make use of in order to plan for the perfect business conference. But if you can’t all be in the same room, the door is open for all kinds of logistical issues to rear their heads. The best way to prevent this is to make use of Zoom conferencing to bring everyone together.