Special events typically involve a little bit more attention to detail than everyday activities. That said, one of the cornerstones of special event organization, and therefore success, is going to be making sure that you have a good supply chain ready.
Even though supply chain organization is probably not the most glamorous topic, and it’s also probably one of the least appreciated aspects of them all, without a supply chain, a typical special event is going to fall apart. Supplies, in this instance, are everything you need, from chairs to tables, decorations to food, papers and pencils to special wardrobe considerations. For the purpose of illustration, think about the supplies involved in church events, birthday events, wedding events, and graduation events.
Religious events are huge and often require lots of supplies. By maintaining contact with a church supplier, you can maintain a good relationship with business people that have your particular inventory in mind. Particularly with regard to churches, many supply items are specialized, such as communion cups. Since certain companies focus on these items, they’ll be high quality and often available in bulk.
There are also many instances where you can find supplies made in the U.S., which is a selling factor for many people when it comes to finding the right company to work with.
Birthday events mean decorations, balloons, cakes, and entertainment. By researching successful birthday parties, you’ll get a good focus on what your top priorities are when it comes to supplies.
Most cities and towns have a special party store of some type, and this is where you’ll often get the best quality stuff at the lowest price point. Sometimes you can find sales on last season’s items, which can be as much as 50-90 percent of what you’d be paying for otherwise.
Wedding events typically have their own wedding planners as professionals, so you don’t have to worry about a whole lot in this regard, other than hiring the right wedding planner. They will then take care of all of the supplies, letting you concentrate on the creative aspects of the wedding that will have more of a personal flow to it.
Also, as far as weddings go, once you have reserved a church for your service, you can as the management there about things like chairs, tables, and other requirements for the wedding rehearsal. Communicating these requests advance can help keep your own costs down, and it’s one of those situations where it never hurts to ask!
Graduations will come in a few different forms. There’s high school graduation, college graduation, and master’s graduation ceremonies. Each has a slightly different focus to it, and thus will have slightly different supply considerations.
There’s also the matter of whether it’s you or your school that has to worry about things like caps and gowns. If you contact a graduation supply company in advance, they will tell you more specifics related to your particular event, especially when it comes to things like timetables.